Action Items — Mountain Camp 2027
Prioritized backlog from planning sync March 14, 2026, updated September 23, 2026 (GTM & Sponsor Push)
Added Sep 23, 2026 from the GTM & Sponsor Push plan. Prices are proposals until approved.
Before Rotterdam (by Fri Sep 25)
| # |
Action |
Owner |
Status |
Deadline |
| G1 |
Approve sponsor tiers + packages (prospectus) |
Guzman (+ core) |
⏳ Pending |
Thu Sep 24 |
| G2 |
Approve ticket prices (budget.md) |
Dan (+ core) |
⏳ Pending |
Thu Sep 24 |
| G3 |
Open the Pretix shop. Early Bird CHF 80 until Nov 15, vouchers ROTTERDAM + community codes |
Dan |
⏳ Pending |
Fri Sep 25 |
| G4 |
Sponsorship page: prices, PDF, form link, past sponsors (2017-2025) as social proof |
Jens |
⏳ Pending |
Fri Sep 25 |
| G5 |
Mautic sponsor form (was T8) + sponsor@ alias, or info@ as fallback |
Guzman |
⏳ Pending |
Fri Sep 25 |
| G6 |
Design the one-pager / prospectus PDF in Canva from one-pager.md |
Guzman |
⏳ Pending |
Fri Sep 25 |
| G7 |
Fix /tickets dates; homepage hero: Dries + AI lineup + tickets CTA; newsletter signup (Campaign Monitor embed) |
Jens |
⏳ Pending |
Fri Sep 25 |
| G8 |
Send Dries the announcement copy + question list for sign-off; agree the video ask |
Josef |
⏳ Pending |
Fri Sep 25 |
| G9 |
Print ~200 attendee cards + ~30 one-pagers (playbook) |
Sinduri |
⏳ Pending |
Fri Sep 25 |
| G10 |
Add Symfony explicitly to the CFP page + Pretalx topics |
Josef |
⏳ Pending |
Fri Sep 25 |
Rotterdam week (Sep 28 - Oct 2)
| # |
Action |
Owner |
Status |
Deadline |
| G11 |
Renewal email to all 2024/2025 sponsors (template A) |
Guzman |
⏳ Pending |
Mon Sep 28 |
| G12 |
Newsletter via Campaign Monitor (draft in posts) + news post on site |
Dan |
⏳ Pending |
Mon Sep 28 |
| G13 |
Work the hit list: Dries video, Acquia, Upsun, Tag1, Pantheon, DA, amazee |
Dan |
⏳ Pending |
Sep 28 - Oct 1 |
| G14 |
Work the hit list: Liip, Agiledrop, Dropsolid, 1xINTERNET, MD Systems, Happy Coding, DE agencies |
Jens |
⏳ Pending |
Sep 28 - Oct 1 |
| G15 |
Social posts 1-7, attendee cards, testimonial video clips, Varnish, Symfony folks |
Sinduri |
⏳ Pending |
Sep 28 - Oct 2 |
| G16 |
Log every lead in pipeline.csv + Slack "Rotterdam leads" thread, same day |
Rotterdam crew |
⏳ Pending |
Daily |
| G17 |
Follow up every lead within 48h (template B) |
Guzman |
⏳ Pending |
Oct 2 |
After Rotterdam (Oct 2 - Oct 31)
| # |
Action |
Owner |
Status |
Deadline |
| G18 |
Win-back + sovereignty prospects (template C): Infomaniak, Exoscale, cloudscale, Nine, VSHN, Puzzle, Adfinis |
Guzman + Miro |
⏳ Pending |
Oct 9 |
| G19 |
PHP/Symfony outreach: Symfony AI (Christopher Hertel), Symfony Slack, PHP UG Zurich, SensioLabs, JetBrains |
Miro |
⏳ Pending |
Oct 9 |
| G20 |
Sovereignty panel: Hannes Gassert (was #170), Matthias Stürmer, CH Open |
Josef |
🚧 In Progress |
Oct 16 |
| G21 |
CFP last-call newsletter + posts 7-8 |
Dan + Sinduri |
⏳ Pending |
Oct 8 |
| G22 |
Pitch TheDropTimes a Dries/10-year story (after sign-off) |
Dan |
⏳ Pending |
Oct 9 |
| G23 |
Get real 2024/2025 attendance + audience split for the pitch |
Guzman |
⏳ Pending |
Oct 2 |
| G24 |
Fill in venue + catering costs in budget.md |
Sinduri |
⏳ Pending |
Oct 9 |
| G25 |
Weekly KPI line in the MountainClaw Monday digest (sponsor CHF, tickets, CFP count) |
Dan |
⏳ Pending |
Oct 5 |
| G26 |
Early-commit deadline: chase all warm / verbal-yes rows |
Guzman |
⏳ Pending |
Oct 31 |
| # |
Action |
Owner |
Status |
Deadline |
| 10 |
Featured speaker / keynote outreach |
Program (Josef) |
🚧 In Progress |
Oct 2026 (announced before CFP closes) |
| SPO1 |
Finalize sponsorship packages + prospectus |
Guzman |
🚧 Draft v1 done → G1, G6 |
Sep 25, 2026 |
| SPO2 |
Build DACH sponsor target list |
Sponsorship |
✅ Done → owners in pipeline.csv |
— |
| SPO3 |
Launch sponsor outreach campaign |
Guzman |
⏳ Pending → G11, G17, G18 |
Sep 28, 2026 (moved up) |
| T6 |
Set up SMTP server for Mautic (not a blocker: use Campaign Monitor meanwhile) |
Guzman / Dan |
⏳ Pending |
Oct 15, 2026 |
| 3 |
Set up bi-weekly recurring sync meetings |
Dan |
⏳ Pending |
Sep 2026 |
| T9 |
Get budget approval for Mountain Claw AI + move to production |
Dan |
⏳ Pending |
Sep 2026 |
| 22 |
Organize Drupal in a Day (in person, paired with AI Week) |
Program |
⏳ Pending |
October 2026 |
High Priority
| # |
Action |
Owner |
Status |
Deadline |
| 11 |
Form organizing committee + working groups |
Core |
⏳ Pending |
Oct 2026 |
| 12 |
Develop comprehensive marketing plan |
Marketing |
⏳ Pending |
Oct 2026 |
| 14 |
Finalize ticket prices + tiers |
Core |
⏳ Pending |
Oct 2026 |
| 15 |
Finalize sponsorship packages |
Sponsorship |
⏳ Pending |
Oct 2026 |
| 16 |
Prepare Dries interview questions (→ G8, crowdsource via post 6) |
Josef |
⏳ Pending |
Before DrupalCon Rotterdam (Sep 28) |
| 20 |
Define final talk schedule, track structure |
Program |
⏳ Pending |
Nov 2026 |
| 170 |
Contact Hannes Gassert for data sovereignty panel (→ G20) |
Josef |
⏳ Pending |
Active, potential co-format with Dries |
| T10 |
Create Canva templates for social media posts |
Guzman |
⏳ Pending |
Oct 2026 |
Medium Priority
| # |
Action |
Owner |
Status |
Deadline |
| 13 |
Contact media partners |
Marketing |
⏳ Pending |
Oct 2026 |
| 5 |
Test personal invitation approach |
Team |
⏳ Pending |
Oct 2026 |
| 6 |
Explore partnerships with Symfony AI, CH Open, Apertus |
Team |
⏳ Pending |
Oct 2026 |
| 0b |
Complete testimonials template + gather photos/names |
Sinduri |
⏳ Pending |
Oct 2026 |
| J3 |
Set up pre-talks with potential keynote/featured speakers |
Jens |
⏳ Pending |
Oct 2026 |
| J4 |
Finalize testimonials list for social media design |
Jens |
⏳ Pending |
Oct 2026 |
| T1 |
Add call-to-action on marketing materials (join the org) |
Team |
⏳ Pending |
Oct 2026 |
| T5 |
Get Mountain Camp website frontend running locally |
Dan |
⏳ Pending |
Oct 2026 |
Lower Priority (Backlog)
| # |
Action |
Owner |
Status |
Notes |
| 18 |
Plan CXO dinner collaboration with Extrablatt |
Social |
💡 Idea |
Not confirmed, track for later |
| 19 |
Reach out to universities for student programs |
Marketing |
⏳ Pending |
Belgian model |
| 21 |
Review sponsorship packages (lightning talks) |
Sponsorship |
⏳ Pending |
Add sponsor incentives |
| 7 |
Follow up on Dev Days Athens outcomes |
Team |
⏳ Pending |
May have been addressed — verify |
Completed
| # |
Action |
Status |
| ✓ |
Confirm Dries will attend |
Done — fireside chat format |
| ✓ |
Confirm venue (Davos Congress Centre) |
Done |
| ✓ |
Set dates (Mar 2-4, 2027) |
Done |
| ✓ |
Set up Pretix ticketing + link in Drupal core Slack |
Done |
| ✓ |
Decide speaker gift (alternatives to dinner) |
Done — Victorinox knife with engraving |
| ✓ |
Add authentication to documentation repository |
Done |
| ✓ |
Document vision work in repository |
Done |
| ✓ |
Mautic instance installed and tested |
Done — May 2026 |
| ✓ |
Publish Sustainable Traveler Guide article + newsletter |
Done — May 2026 |
| ✓ |
Dev Days promotion (one-on-one outreach) |
Done — May 2026 |
| ✓ |
Create Mautic form for session submissions (CFP) |
Done — Pretalx live Jul 1, 2026 |
| ✓ |
Fix website deployment issues |
Done |
| ✓ |
Finalize move from Campaign Monitor to Mautic |
Done (installed; SMTP still needed → see T6) |
| ✓ |
CFP opens |
Done — July 2026 |
| ✓ |
Launch new website |
Done — live |
| ✓ |
Website rebrand/refresh (blökkli) |
Done |
| ✓ |
CFP live with initial session submissions |
Done — Sep 2026 |
Milestones
| Date |
Milestone |
| ✅ July 2026 |
CFP opens |
| ✅ Sep 2026 |
CFP live — first submissions received |
| 🚧 Sep/Oct 2026 |
Keynote outreach ongoing |
| Sep 28–Oct 1, 2026 |
DrupalCon Rotterdam — on-site promotion + sponsor conversations |
| Sep 28, 2026 |
Sponsor outreach campaign launches (renewal emails + Rotterdam) |
| Oct 31, 2026 |
Sponsor early-commit deadline (target CHF 20k) |
| Oct 11, 2026 |
CFP closes |
| Nov 15, 2026 |
Full schedule published |
| Mar 2-4, 2027 |
Mountain Camp 2027 🎉 |
Last updated: 2026-09-23: added the GTM & Sponsor Push (G1-G26). The ticket shop and sponsor prices are the blockers before DrupalCon Rotterdam. CFP close is Oct 11 (matches the site and Pretalx).
Related: See planning/working-groups.md for team structure.